Undergraduate StudentsShip is ready for on-campus and in-person learning, campus life activities, and personal and academic support.
FAQ section updated July 10, 2020
How to Prepare
- Students will complete COVID-19 training and commit to follow university and public health guidelines.
- Students will learn and actively support the health and well-being policies and protocols to mitigate risk to our campus and the Shippensburg community.
- All students will receive a Welcome Packet with Personal Protective Equipment (PPE) as well as COVID-19 campus policies and expectations.
- Students will acknowledge the public health risks of COVID-19 and pledge to abide by public health and safety guidelines.
Residential Life & Dining
- Students living in the Residence Halls will build community by living and learning in the halls.
- Students will respect social distancing parameters; this includes restricting large gatherings.
- All dining facilities will have health and safety modifications.
- Students will be provided a number of dining options, including traditional dining, grab-n-go, and takeout.
- Downtown Shippensburg will continue to provide an eclectic variety of American and international food and meal options.
- Undergraduate students will benefit from in-person instruction supported by a remote component for those students unable to attend.
- All academic support offerings such as advising, the Learning Center, and tutoring will be available through in-person and remote options.
- The Welcome Packet with Personal Protective Equipment (PPE) will further enhance success inside and outside of the classroom.
- In-person courses are designed with safety and well-being in mind.
- Classroom settings are modified to support appropriate social distancing measures.
Non-traditional classroom settings will be used for larger classes.
- Labs, performance, and studio courses will be prioritized for in-person learning.
- Professors and instructors will offer a mix of in-person and remote office hours.
Activities & Events
- Most campus life resources and services are available with health and safety modifications.
- Some capacity limitations may be required to abide by CDC, PDE, and State System requirements.
- Campus life activities will include a unique compliment of virtual events, e-sports, and outdoor activities, and will adjust based on health and safety conditions, including in-person and remote activities and programming.
- Enhanced cleaning and sanitizing protocols will be in place.
Health & Well-being
- Aggressive cleaning and sanitizing protocols will occur throughout academic, recreational, support, and residential facilities.
- Face coverings, physical distancing, and handwashing/sanitizing procedures will be followed as required by federal, state, and university guidelines.
- Awareness campaign materials and distancing markers will be present throughout campus.
- A cohort of leaders will remind all on campus to abide by health and safety guidelines.
Frequently Asked Questions
updated July 10, 2020
I am concerned about sharing a bedroom, can I change my room to a single room?
The availability of “C”, “E”, and “F” units is very limited. There is greater likelihood of a single room being available in McLean. Please enter your room preference in the MyHousing area of the MyShip portal. Preferences will be reviewed, and changes will be made as availability occurs. Change requests are not guaranteed. The room change process will be frozen at a date to be announced and will not be able to occur until after the fall semester starts, typically after two or three weeks.
Is the two-year residency requirement still in effect?
Yes, entering first-year and transfer students having fewer than 60 (between 1- 59) undergraduate college level transferable credits are required to reside in university housing. Exceptions to this policy include those students who reside full-time within the home of their parents or legal guardians within 35 miles of campus, those who are 21 years of age or older, and/or those who are legally married.
Current returning residence hall students with a GPA between 2.5 and 3.19 have until July 24 to request an exemption and those with a 3.2 or higher have until August 1 to request an exemption.
Is it possible to cancel my housing agreement?
The June 1 cancellation deadline has passed for all students not under the two-year residency requirement. However, all students have the right to request to be released from the housing agreement, or to request an exemption from the two-year residency requirement.
Will there be accommodations for students with pre-existing medical conditions that may put them more at risk than the general student population?
What is the process for students approved to move in early?
Early arrival students typically move directly into their permanent assignments. Students will be contacted by their program director, coach, or team leader regarding the dates and times they will move into the residence hall. Times will be staggered to minimize crowding and support social distancing during check in.
How will I know which day to arrive?
Schedules for move-in were sent directly your ship.edu email address by Housing and Residence Life. Designated appointment times with limited time blocks are offered to students and families to minimize crowding and support social distancing during check in. Occupancy limits will be managed on-site. Students and families may need to wait outside before being called to enter a residence hall area to minimize contact.
When will the move-in schedule be posted?
We understand there is a need for planning and making travel arrangements. We are working to provide information to you in as timely a manner as we can, in an ongoing, changing health climate. When we have finalized the move-in plan, we will post it to our website and communicate with students directly to their Shippensburg University student email accounts. We are currently working with and taking advice from state government and local health officials to determine the best way to support a safe move-in process.
The move-in date and time I was assigned does not work with my/my family’s schedule. What should I do?
Residents should adhere to their scheduled arrival time as much as possible. If circumstances arise that prevent this, they should contact [email protected] for assistance. A change of date/time cannot be guaranteed.
What types of precautions will be taken as a part of the move-in process?
Face coverings are required during the move-in process. Students and their families must arrive well and healthy, and practice strong hygiene routines including frequent hand washing and sanitizing. There will be frequent cleaning and sanitizing activities in all areas, based upon the type of space and traffic. Additional precautions must be observed for smaller and contained spaces such as elevators and stairwells. Floor markings, stanchions, and/or barrier tape will be used to promote physical distancing during the move in process, and space occupancy limits will be enforced.
Will volunteers be available to help with move in?
Multiple options will be available for incoming students and families to accept assistance from university volunteers, or you may decide to decline volunteer help during move in.
Will moving carts be available to use during move in?
Yes, moving carts will be available in the halls to use. Regular sanitization will occur in between usage. Students and families are encouraged to bring their own hand trucks or carts as there are limited numbers of carts available in each residence hall.
Can I bring my family with me to help me move in?
The student and up to two family members and/or guests may enter the residence hall to unpack and help the student settle in during move in. Please do not bring additional family members as they will not be permitted to enter the hall. It is recommended that elderly, those with weakened immune systems, children, and anyone with moderate to severe health conditions not come to campus to assist you. This practice is in consideration to the health and well-being for all.
Will I still be able to participate in my Living Learning Community (LLC)?
Living Learning Communities are an important component of the Ship experience and academic success. Students will continue to work within their supportive groups built around connecting individual identity and academic interest. Additional information regarding the seminar course, regular meetings, involvement opportunities, and programs will be communicated during the summer and after move in.
What actions can students take to help keep themselves and their fellow community members safe and healthy this fall?
Actions that every member of our campus community must take to keep ourselves and each other safe and healthy:
- If you are sick, stay home and do not go to class or work.
- Always wear a face covering indoors and outdoors.
- Keep appropriate distance between you and others.
- Wash your hands frequently or use hand sanitizer if soap and water are not available.
- Refrain from touching your face.
Will I be expected to wear a face covering on campus?
In accordance with public health guidance, all campus community members will need to wear a face covering when on campus, including within the residence halls whenever outside your room, to support the overall health and well-being of our residence hall and campus community. Students will wear face coverings while in the common areas of the residence halls, including stairwells, elevators, hallways, lobbies, kitchens, computer labs, TV lounges, etc.
Will there be opportunities for students to get to know others in their residence hall and community?
Opportunities for students to get to know each other and build community is one of our highest priorities. We are using the summer to create activities for students to interact, meet new friends, and engage with one another while remaining consistent with public health recommendations and physical distancing requirements.
What is the guest visitation policy for the residence halls?
On-campus resident visitation will be permitted in accordance to policy. Parents and family members will be permitted for overnight visits. Overnight visitation is not permitted by off-campus students, non-students, or any others. Students must sign in guests with the Desk Assistant at the front desk of each residence hall on campus. Guests may stay for a maximum of two nights within a seven-day period. Guests must be 18 years of age and older.
Will residence life staff be available on campus to assist in the fall?
Housing and Residence Life staff will be available to provide support, guidance, and assistance to students to create a welcoming community for all students. Each resident will have an assigned Resident Assistant who will help them navigate both the rights and the responsibilities that come along with living in a residence hall community. We will also continue to operate residence hall front desks where students may contact staff with questions or concerns. Additionally, Facilities staff will continue to provide housekeeping and maintenance services to all residence halls.
Interactions between students and our staff will be guided by public health recommendations related to physical distancing. Students should expect that some contact with staff may be in person, in a physically distanced way, and some contact and connection will be done remotely.
How are the residence halls cleaned?
Within the suites, residents are responsible for cleaning and sanitizing the bedrooms, bathrooms, and all in-suite common spaces. University custodial staffs will clean the building-wide common areas, including lounges, kitchens, hallways and elevators based upon public health recommendations and guidance.
Traditional residence hall bathrooms, common spaces, and hallways are cleaned by university custodial staff based upon public health recommendations and guidance.
Within all buildings, custodial staff will perform increased cleaning of common spaces, community restrooms, and high touch point areas such as elevator buttons, handrails, water fountains, and door handles based upon public health recommendations and guidance.
How will I receive my mail? Will the UPS Store be open?
Yes, the UPS Store at the CUB will be open, and will remain the central point for students to receive and send mail and packages. All students will have to visit the UPS Store from August 11-15 to pick up their mailbox key. Students will receive their UPS mailing address in August.
Will residence hall amenity spaces be available during the academic year?
- Common area residence hall kitchens will be closed for student use in the fall semester.
- Computer labs in all residence halls will be open and include access to printing.
- Game rooms will be open for students to use with personal billiard or ping pong equipment.
- Outdoor hammock stations will be open for students to use personal hammocks.
- Physical changes to the stations may occur, which will limit the number of users at one time.
- Laundry rooms will be open and remain free of charge to use.
- TV Lounges will be open with limited furniture to reduce capacity.
Will I need to move out of the residence hall when in-person instruction ends on November 20?
It has not yet been determined if the end of the fall semester will be a full-scale move out. A normal winter break closing entails students being permitted to keep belongings on campus over the winter break. A decision will be made taking all information at the time into consideration, especially what the plan will be for spring 2021.
As we navigate to welcoming students, faculty, and staff back to campus for the fall 2020 semester, some details of the plan may change based on continuing developments and revised guidelines and recommendations from the federal government, the Centers for Disease Control and Prevention (CDC), the Pennsylvania Department of Education (PDE), and Pennsylvania's State System of Higher Education (State System/PASSHE). Shippensburg University is deeply committed to the well-being and success of our campus family, Shippensburg community, south-central Pennsylvania, and the Commonwealth.